How do I tell HR to negotiate salary?

When telling HR that you'd like to negotiate salary, it's important to be polite, professional, and clear in your communication. Here's a step-by-step guide on how to approach the conversation:

1. Express Gratitude for the Offer

Start by thanking HR for the offer. This sets a positive tone and shows that you appreciate the opportunity.

Example:

Thank you so much for extending the offer. I'm very excited about the opportunity to join [Company Name] and contribute to the team.

2. Show Enthusiasm for the Role

Reaffirm your interest in the position and the company. This helps emphasize that you're negotiating out of a desire for fair compensation, not out of hesitation to accept the role.

Example:

I’m really looking forward to working with such an innovative team and contributing to [specific projects or goals] at [Company Name].

3. Politely Request to Discuss the Salary

After expressing your excitement and gratitude, request to discuss the compensation package. Be clear and professional in your request, showing that you’ve done your research.

Example:

After reviewing the offer, I’d like to discuss the base salary. Based on my research and the market rate for this role, I was hoping we could explore a compensation package that aligns more closely with my experience and skills.

4. Provide Justification for Your Request

If possible, provide a clear rationale for your salary request. This could include market research, your skills, experience, or the unique value you bring to the role. Backing your request with data shows that you're making a reasonable and thoughtful request.

Example:

Given my [X years of experience] in [specific skills or technologies] and the responsibilities of this position, I believe that a salary of [desired amount] would be more in line with the market average for this role.

5. Be Open to Other Forms of Compensation

If the company can’t meet your salary request, express openness to discussing other aspects of the compensation package, such as bonuses, stock options, or additional benefits.

Example:

If there’s limited flexibility with the base salary, I’d be happy to discuss other elements of the offer, such as stock options, performance bonuses, or additional benefits.

6. End on a Positive Note

End the conversation by thanking them for considering your request and reaffirming your interest in joining the company.

Example:

I appreciate your time and consideration, and I’m excited about the possibility of joining [Company Name]. I’m confident we can find a package that works for both of us.

Sample Email Template

Here’s how all of the pieces can come together in a polite, professional email:

Subject: Follow-Up on Offer for [Job Title]

Dear [HR’s Name],

Thank you so much for extending the offer for the [Job Title] position. I’m very excited about the opportunity to join [Company Name] and contribute to the team.

After reviewing the offer, I would love to discuss the base salary. Based on my [X years of experience] and the market rate for similar roles in [industry/location], I was hoping we could discuss a compensation package that better aligns with my skills and expertise. I believe a salary of [desired amount] would be more in line with the expectations for this role.

If there is limited flexibility with the base salary, I would also be happy to explore other areas of the offer, such as stock options or performance bonuses.

Thank you again for considering my request, and I’m confident we can come to an agreement that works for both of us. I look forward to joining the team and contributing to [specific company goals].

Best regards,
[Your Name]

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Conclusion

To tell HR you'd like to negotiate salary, approach the conversation professionally by expressing gratitude for the offer, demonstrating your excitement for the role, and presenting your request clearly. Always support your negotiation with data and remain open to discussions on other parts of the compensation package. You can also refine your skills with expert resources like Grokking Tech Salary Negotiations to navigate these discussions more confidently and effectively.